Executive Assistant
Job Description
Job Title: Executive Assistant
Job Code: 171/001/863
Location: Dubai
Salary: Up to AED 10,000
Industry: Logistics
Job Responsibilities:
– Prepare and manage correspondence, reports and documents.
– Organize and coordinate meetings, conferences, travel arrangements.
– Implement and maintain office systems.
– Maintain schedules and calendars.
– Organize and maintain files and databases in a confidential manner.
– Manage communication including emails and phone calls.
– End to end calendar management.
– Organize and coordinate meetings, conferences, travel arrangements including ticketing, hotel accommodation, visa, airport transfers, transportation, etc.
– Prepare dashboards and periodical reports as necessitated by the management.
– Schedule appointments, meetings, and reservations as needed.
– Prepare, manage, and circulate applicable correspondences and circulars.
– Communicate and coordinate with relevant internal and external stakeholders for various requirements and reporting as necessary.
– Maintain and order office supplies.
– Monitoring of office expenses, review and manage invoices and payments.
Job Requirements:
– Graduation or Post Graduation qualification required. Additional qualification in Secretarial Courses would be an added advantage.
– 7-8 years of Secretary / Executive Assistant / Executive Secretary experience in reputed organizations.
– Proficient computer skills, including Microsoft Office and ERP systems.
– Strong verbal and written communication skills.
– Comfortable with routinely shifting demands.
– High degree of attention to detail.
– Valid UAE Driving License with own vehicle.
– Good knowledge of administrative procedures.
– Good communication, customer service and relationship-building skills.
– Team working skills.
– Organization and time management skills.
– Attention to detail.
– Negotiation skills.
– Assertiveness.
– Flexibility.
– Tact, discretion, and diplomacy.
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