Talent & Culture Admin

Job Description

<strong><u>Company Description</u></strong><p><br></p>”Why work for Accor?<p><br></p>We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.<p><br></p>By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow’s hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/<p><br></p>Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS”<p><br></p><strong><u>Responsibilities</u></strong><p><br></p><strong>Job Description</strong><p><br></p>The Talent and Culture Administrative Assistant’s primary responsibility is to meet and assist both Colleagues and external guests courteously and efficiently by giving a warm welcome, handling requests efficiently and exceeding their expectations. Responsibilities will include all administrative tasks related to Talent and Culture.<p><br></p><ul><li>Assist the Talent and Culture Department in the day-to-day operation of the department as required</li><li>Foster and promote positive Colleague relations through an environment that encourages open communication, trust and mutual respect.</li><li>Ensure the Talent and Culture department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all colleagues</li><li>Handle the calendar and administration assistance for the Talent and Culture Leaders</li><li>Schedule and arrange appointments as required</li><li>Handle locker requests, name badges, ID’s, Colleague letters, purchase requisitions, expense reports as necessary</li><li>Compose correspondence for the HR Department, such as letters, contracts, etc.</li><li>Support internal HR projects, tracking necessary action and updating reports as progress is made</li><li>Filing Employee records</li><li>Handle all office administration duties such as faxes, mail, phones, photocopying, office supplies</li><li>Assist with and support colleague events as appropriate, such as leadership meetings, colleague receptions, and annual events</li><li>Assist with scheduling of interviews</li><li>Prepares Offer Letters and Recognition letters for Internal promotions and transfers</li><li>Manage the Talent and Culture Information System ensuring data integrity and proper documentation (adding new colleagues, salary, designation changes)</li><li>Manage Employee Action Forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changes</li><li>Assist Director of Talent and Culture with the Colleague Review performance tracking and communication to Leaders</li><li>Responsible for monthly invoices, monthly timesheets and adding e-mail accounts for new Colleagues</li></ul><p><br></p><strong><u>Qualifications</u></strong><p><br></p><ul><li>Ability to develop and encourage an open, stimulating and trusting environment that reflects our Company Mission, Brand Promise and Values</li><li>Minimum of 1-2 years administration experience, preferably within a hotel environment</li><li>Highly responsible and able to handle confidential information with the utmost discretion</li><li>Highly organized and able to prioritize and meet deadlines in a fast-paced environment</li><li>Professional telephone manner and demeanor with a natural response to ‘smile’ on the phone</li><li>Excellent interpersonal, written and verbal communication skills University/College degree or diploma, preferably with a formal education in Human – Resources Management</li><li>Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint</li></ul><p><br></p><strong><u>Additional Information</u></strong><p><br></p>Our commitment to Diversity &amp; Inclusion:<p><br></p>We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.