Executive Secretary

Job Description

<p>RESPONSIBILITIES :</p><p><br></p><ul><li> Provide admin support to the manager in daily activities. </li><li> Manage multiple or complex calendars for meetings, travel, hotel accommodation, venue, and other commitments. </li><li> Keep the calendar of the manager up to date for monthly meetings.</li><li> Manage the manager’s phone calls &amp; ensure that attends all important meetings. </li><li> Perform Executive support work, such as preparation of presentations for meetings, memos, letters, reports, correspondence, and other documents as directed.</li><li> Ensure that all incoming/outgoing letters, legal documents, invoices, and couriers are collected on time and distributed to the concerned person and maintain their confidentiality. </li><li>Distribute reports and other related papers for managers &amp; develop summary reports and data analysis as directed by the manager</li><li>Support logistic services such as Customer documentation records, tracking shipments, dispatching, and maintaining a consistent filling system such as Local and Overseas. </li><li>Manage and keep up-to-date the office seating and communications plans. </li><li>Prepare all necessary documents and schedules for the Audit and Risk Committee meetings and distribute them to all members for their perusal before arranging the meeting. </li><li>Assist high-level executives in Sales, Operations, Finance, HR, and Marketing in their day-to-day activities. </li><li>Perform any related tasks assigned by the manager.</li></ul><p><br></p><p>REQUIREMENTS :</p><p><br></p><ul><li>Bachelor’s degree in Business Administration or equivalent.</li><li>5 years of experience at least in the same role.</li><li>Proven experience as Executive Secretary &amp; common operating system, at least 5 years of experience.</li><li>In-depth knowledge of office management.</li><li>Effective communication skills</li></ul>