Administrative Assistant
Job Description
<ul><li>Managing and reporting on Petty Cash. </li><li> PRs and SESs on SAP system. </li><li> Undertaking listing and coding the hub’s assets. </li><li> Undertaking event’s management and missions for the hub. </li><li> Maintain an updated indexing log. </li><li> Following up on RFQs, vendor registration documents. </li><li> Maintain the RHC staff list and RHC staff birthday calendar. </li><li> Undertaking receiving, revising, and tracking invoices and payment’s status. </li><li> Responsible for managing the correspondences and documents using the JIRA. </li><li> Maintain updated record and ensure continuous supply of different office consumables. </li><li> Following up on RHC email and responsible of for incoming/ outgoing correspondence through it. </li><li> Maintain archiving system for all the incoming and outgoing letters. </li><li> Provide logistical support for all team’s missions. </li><li> Preparation of informal translation when requested. </li><li> Follow up and coordinate process with the relevant units in HQ departments or focal points involved in day-to-day tasks. Such as: Follow up on contracts in coordination with the Legal Department. Follow up on payment tickets. Follow up on Vendor Registration clearances process with FCD. Follow up on PO clearance. </li><li> Assist the Head of Administration in the Budget. </li><li> Undertaking vendors relation and, follow up and evaluation. </li><li> Provide the needed support and knowledge sharing for the staff. </li><li> Provide support in the on boarding process of the new joiners. </li><li> Assist in planning and specifying the standards of required corporate services related to the Hub. </li><li> Managing the Meeting room and Office car calendars. </li><li> Handling the Business Cards issuance for the staff when requested. </li><li> Undertaking the RHC Official Holidays List. </li></ul><p><br></p><strong><u>Requirements</u></strong><p><br></p>Education:<p><br></p>High school diploma or higher education graduate<p><br></p>Work Experience:<p><br></p>A minimum of 5 years of relevant experience in administration, events management, procurement, and government relations<p><br></p>Languages:<p><br></p>Native Arabic speaker<p><br></p>Fluency in English<p><br></p>
