Executive Assistant

Job Description

<p>We are looking for a new executive assistant to support our executive. You will manage primarily business-related tasks for the team, such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. </p><p><br></p><p>To do this role properly, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, and have past experience as an executive or administration assistant.</p><p><br></p><p><strong>Executive Assistant Responsibilities:</strong></p><ul><li>Preparing financial statements, reports, memos, invoices, letters, and other documents.</li><li>Answering phones and routing calls to the correct person or taking messages.</li><li>Handling basic bookkeeping tasks.</li><li>Filing and retrieving corporate records, documents, and reports.</li><li>Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.</li><li>Helping prepare for meetings.</li><li>Accurately recording minutes from meetings.</li><li>Greeting visitors and deciding if they should be able to meet with executives.</li><li>Using various software, including word processing, spreadsheets, databases, and presentation software.</li><li>Reading and analyzing incoming memos, submissions and distributing them as needed.</li><li>Making travel arrangements for executives.</li><li>Performing office duties that include ordering supplies and managing a records database.</li><li>Experience as a virtual assistant.</li><li>Opening, sorting, and distributing incoming faxes, emails, and other correspondence.</li><li>Provide general administrative support.</li></ul><p></p>