KSA National | Site Administrator – NEOM

Job Description

<p>ALEC Engineering and Contracting L.LC. (ALEC), part of the Investment Corporation of Dubai (ICD), is a large construction company with related businesses operating in the GCC with a presence in Africa. ALEC has consistently evolved and grown over the last 20 years to become a trusted partner for the execution of complex and iconic construction projects. The company builds and provides construction solutions to exceed our clients’ expectations for quality, safety, functionality, and aesthetics.</p><p><br></p><p>ALEC has extensive experience in complex projects across diverse sectors including airports, retail, hotels &amp; resorts, high-rise buildings, themed projects as well as construction management, design management, estimating, cost planning and procurement.</p><p><br></p><p>ALEC also possesses a Design and Build capability, which enables us to provide integrated construction solutions to our clients. ALEC offers its clients a complete turnkey solution with construction, MEP, fit-out, energy efficiency solutions and solar opportunities, facilities management capabilities, heavy equipment rental as well as technology systems.</p><p><br></p><p>We are currently seeking a highly motivated and experienced<strong> Site Administrator</strong> to join our team in NEOM.</p><p><br></p><p><strong>Position Overview</strong></p><p>To manage the site administration functions, interfacing with the site employees, client representatives and support office departments. Covering administration on site for HR, procurement, time and attendance, finance and communications.</p><p><br></p><p><strong>Core Job Functions</strong></p><p>To be the point of contact on site for any administration query</p><p>2. To ensure ALEC policies and procedures are followed in the site office</p><p>3. To manage the Receptionist, Office Assistants, drivers and cleaners, delegating tasks and objectives</p><p>4. To support the Contract Manager and Commercial Manager with any administrative duties e.g.</p><p>minute taking, typing, document flow between site and DIC functions (HR, Payroll and Finance)</p><p>5. To provide the client with administrative support if required</p><p>6. To oversee the site office facilities to ensure they are appropriately managed and maintained, with respect to general layout, faxes, printers, stationary cupboard etc</p><ul><li>To oversee the booking of meeting rooms ensuring that the room is set up appropriately,</li><li>refreshments are provided and after the meeting the room is cleared ready for the next</li><li>meeting</li><li>To monitor the printers, faxes and network connectivity on site, ensuring they are in</li><li>working, if not, report faults to ensure down time is minimised, liaising with IT accordingly</li><li>To monitor the printers and faxes on site, ensuring they are adequately stocked</li><li>To manage the recycling in the site offices, ensuring paper bins are provided and collected</li><li>by the office assistants on a regular basis</li><li>To ensure the site offices are kept safe, clean, tidy and presentable, rectifying issues where</li><li>necessary</li></ul><p>7. To oversee the driver schedules ensuring that all staff who require transport are accounted for</p><p>8. HR Administration</p><ul><li>Coordinate with the recruitment team the arrival of new staff, ensuring their workstation (with</li><li>network connectivity)and stationary (if required) is arranged prior to arrival, site office</li><li>orientation is given with introductions to key personnel and any requirements that enable the</li><li>employee to be ‘fit for work’</li><li>To supply HR related forms to all staff on site</li><li>To receive leave and advanced leave applications, prepare advanced time sheets and ensure they</li><li>are approved, log them locally and send the original into DIC</li><li>To ensure a staff transfer form and a transfer appraisal form is completed for any internal</li><li>transfers (both staff and labour)</li><li>To ensure accommodation and transport are arranged for staff transferring to other sites</li><li>To work in collaboration with the Contract Manager and Senior Department Representative to</li><li>update the schedule of release dates from the site on a monthly basis</li><li>To support employees in completing medical claims forms</li><li>To receive NOC application forms and forward them to DIC</li><li>To support the Training and Development Team in scheduling, and informing people of training</li><li>courses</li><li>To coordinate visa renewal medical appointments with the PRO team</li><li>To monitor which employees are using staff transport and provide a transport register to HR</li><li>and Payroll on a monthly basis</li></ul><p>9. Finance Administration</p><ul><li>To administer and manage the site petty cash (if appointed), providing there is no Site</li><li>Accountant, and under the supervision of the Commercial Manager</li></ul><p>10. Time and Attendance Administration</p><ul><li>To complete and monitor timesheets for all staff · To support the implementation of the automated Time and Atte</li></ul><p>11. Procurement Administration</p><ul><li>To complete requisition forms for all equipment, stationary and office furniture required by the site and forward them to the Procurement Department for ordering and delivery</li><li>To organise pest control for the site, both regular maintenance and one off issues</li></ul><p>12. Communications Administration</p><p>To update communications boards on the site with any new bulletins and updates</p><p>To work with the Marketing and Communications Coordinator to ensure signage on site is as per the ALEC specification and the contract documentation</p><p><br></p><p><strong>Requirements:</strong></p><ul><li>3 – 5 years experience in administration</li><li>Good written and spoken english</li><li>Arabic speaking</li><li><br></li></ul><p><br></p><p><strong>Skills &amp; Abilities:</strong></p><p>1. Qualified Business Administration or similar</p><p>2. Excellent communication skills (verbal &amp; written)</p><p>3. Advanced in use of MS Office (Word, Excel)</p><p>4. Minimum 2-4 years supervisory experience in an administration role</p><p>5. Ability to organise a large group of people</p><p>6. HR experience would be an advantage</p><p><br></p><p><strong><u>When applying, please ensure you include your CV</u></strong></p>