Office Coordinator

Job Description

At AKQA, we believe in the imaginative application of art and science to create beautiful ideas, products and services. With an entrepreneurial and collaborative approach, we design adaptive digital services and experiences that capture the imagination and deliver impressive results for our clients.<p><br></p>As part of the Core Services team, the Office Coordinator plays a vital role in the efficiency of the agency’s infrastructure, ensuring that administrative activities run efficiently. As the welcoming face of our office, you will address all visitors, external clients and AKQA employees in a professional manner, anticipate their needs, and ensure they enjoy a world-class customer service at all times.<p><br></p>Located on 6th of October City, El Shiekh Zayed at AKQA, you will have access to on‐the job training in an exciting, creative and fast-paced environment, surrounded by some of the brightest minds in their fields.<p><br></p>ROLE REQUIREMENTS<p><br></p><ul><li>Coordinate all office administrators and their schedules</li><li>Managing office expenditure and budgets, including petty cash</li><li>Arranging weekly company breakfast and catering requirements for meetings</li><li>Managing and monitoring company car usage (including fines, registration &amp; renewals), utilities (electricity &amp; telephone bill payments) and postal registration</li><li>Support with the preparation of all employee related documentation, including salary certificates, no objection letters and employment certificates</li><li>Updating the employee master sheet for the studio</li><li>Arranging business travel for Management and monitoring approvals for employees’ annual tickets</li><li>Scheduling of meeting rooms for all employees</li><li>Support with the screening of resumes for the open vacancies</li><li>Support with the preparation of paperwork related to the social and medical insurance for all employees</li></ul><p><br></p>QUALITIES AND CHARACTERISTICS<p><br></p><ul><li>This role is suitable for professionals with one year of work experience in an administrative role or recent graduates with an interest in developing skills in office administration. </li><li>Excellent written and verbal communication skills in English. </li><li>Charismatic and warm personality. </li><li>Detail oriented with the ability to manage multiple tasks simultaneously.</li><li>Excellent organisational and time management skills. </li><li>Ability to prioritise tasks. </li><li>Good knowledge of the Microsoft Office suite.</li></ul><p><br></p>AKQA is an Equal Opportunities Employer. We believe that diversity is vital to AKQA’s ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.