Executive Secretary

Job Description

<p>The ideal candidate will be responsible for a range of activities which will assist this organization’s leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.&nbsp;</p><p>&nbsp;</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate and schedule calendar appointments</li><li>Manage all incoming and outgoing communications</li><li>Schedule travel/Book tickets</li><li>Fast and efficient in note taking, writing, listening and typing skills.&nbsp;</li><li>Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance</li><li>screening phone calls, enquiries and requests, and handling them when appropriate;</li><li>Meeting and greeting visitors at all levels of seniority;</li><li>Organizing and maintaining diaries and making appointments;</li><li>Dealing with incoming email, and often corresponding on behalf of the manager</li><li>&nbsp;Organizing and attending meetings and ensuring the manager is well prepared for meetings</li><li>Other duties as assigned by the position’s line manager and/or the company’s management</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree or equivalent</li><li>Ability to handle multiple tasks while staying organized</li><li>Ability to travel</li><li>Knowledge of MS office</li></ul><p><br></p><p>Preferred Skills &amp; Qualifications</p><p>The position holder should have</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Communication skills (written &amp; spoken) in English</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Time management skills</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prioritization skills</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow-up skills</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High degree of organization</p>