Supervising Workplace Coordinator – Dubai (UAE nationals only)

Job Description

If you are eager to demonstrate your skills in facilities management and desire to work in a leading company and be part of an inclusive working environment, then this would be an exciting role for you.<p><br></p><strong>The opportunity </strong><p><br></p>As a Supervising Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities. At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism.<p><br></p><strong>Your Key Responsibilities</strong><p><br></p>Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning. Other key responsibilities include:<p><br></p><ul><li>Liaise with building management and external suppliers on alterations, reconfiguration and construction </li><li>Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc. </li><li>Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office </li><li>Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc. </li><li>Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies </li><li>Assist in preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements </li><li>Keep the office seating plans and utilization reports updated </li></ul><p><br></p><strong>Skills And Attributes For Success</strong><p><br></p><ul><li>Proactively seek ways of improving the office environment, recycling &amp; other environmentally friendly processes </li><li>Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment </li><li>Demonstrate a good understanding and knowledge in the field of purchasing </li><li>Ensure consistent quality of output/services is provided and requests are processed promptly </li><li>Contribute to the initiatives of strengthening and streamlining the facilities management </li></ul><p><br></p><strong>To qualify for the role you must have </strong><p><br></p><ul><li>4 + years’ experience working in a fast paced environment in facility management or procurement </li><li>In depth knowledge of systems, tools and procedures for office maintenance, office &amp; facility management </li><li>Verbal and written communication skills </li><li>The ability to manage a diverse workload </li></ul><p><br></p><strong>Ideally, you’ll also have </strong><p><br></p><ul><li>A bachelor’s degree in a related field </li></ul><p><br></p><strong>What We Look For</strong><p><br></p>We are most interested in people with confidence and strong experience in multitasking. You will need a proactive approach to work and the curiosity to seek out new challenges without being pushed. If you are ready to make a real contribution to our goal of building a better working world, this role is for you.<p><br></p><strong>What We Offer</strong><p><br></p>We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:<p><br></p><ul><li>Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. </li><li>Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. </li><li>Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs. </li><li>Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. </li></ul><p><br></p><strong>If you can demonstrate that you meet the criteria above, please contact us as soon as possible. </strong><p><br></p><strong>The Exceptional EY Experience. It’s Yours To Build.</strong><p><br></p>EY | Building a better working world<p><br></p>EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.<p><br></p>Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.<p><br></p>Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.