Administrative Assistant

Job Description

<p>WE ARE HIRING!</p><p><br></p><p>Construction Management Associates (CMA), a leading firm in construction management industry, and consultancy services in the Middle East and the Gulf, is looking to hire an administrative assistant to join their team.</p><p><br></p><p>A successful administrative assistant will demonstrate a strong attention to details along with excellent communication skills in both English and Arabic, and will be coordinating and overseeing office administrative duties while providing an extensive level of support to the CEO.</p><p><br></p><p>Qualifications </p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bachelor’s degree in business administration or any related field</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;3-5 years of proven administrative experience</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent knowledge of computer skills, including Microsoft Office: Word, Excel, PowerPoint, Outlook and Adobe Acrobat</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be committed to continuous improvement</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong time-management skills and multitasking ability</p><p><br></p><p>Main duties:</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process and follow-up on approved purchase orders.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange travel logistics, including visa, hotel reservations and transportation.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Validate the accuracy of all incoming invoices before processing payment.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain and control petty cash. </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Scheduling and Calendar Management: responsible for scheduling appointments, meetings, and ensure that schedules are organized and efficient.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Event Planning: planning and coordinating events, such as conferences, meetings, and corporate events.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Document Management: responsible for managing project documents, such as contracts, invoices. This include organizing, filing, and tracking these documents to ensure that they are up-to-date and accessible to the appropriate parties.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Formatting different kinds of correspondence and major submissions.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Extracting correspondence’s records from DRM and save appropriately.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintaining DRM projects and users’ information.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare multiple types of documents and reports using various computer programs.</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform translation tasks for different types of documents from English to Arabic and vice versa.</p>