Administrative Assistant
Job Description
<p><strong>Job brief</strong></p><p><br></p><p><span>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work.</span></p><p><br></p><p><strong>Responsibilities</strong></p><p><strong> </strong></p><ul><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and/or maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Maintain contact lists, data entry if needed </li><li>Book travel arrangements for management</li><li>Help events team with administrative assistant </li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive to handle requests and queries from senior managers</li></ul><p><br></p><p><strong>Requirements and skills</strong></p><p><strong> </strong></p><ul><li>Proven experience as an Administrative Assistant or Office Admin Assistant</li><li>Knowledge of office management systems and procedures</li><li>Excellent Working knowledge of office equipment, office tools and required software </li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, word in particular)</li><li>Excellent time management skills and the ability to prioritize work </li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li></ul>
