Administrative Assistant

Job Description

The job description for an Administrative Assistant role at Vision International include the following:<br><br>Responsibilities:<br>- Provide administrative support to the management team and other staff members.<br>- Manage and organize company documents files and records.<br>- Answer phone calls respond to inquiries and direct calls as necessary.<br>- Coordinate meetings and appointments including scheduling sending invitations and preparing meeting agendas.<br>- Handle incoming and outgoing correspondence such as emails letters and packages.<br>- Assist with basic bookkeeping tasks such as data entry invoice processing and expense tracking.<br>- Maintain office supplies equipment and inventory.<br>- Assist with travel arrangements and accommodation bookings for staff members.<br>- Support other administrative tasks as assigned by the management team.<br><br>Qualifications and Skills:<br>- Bachelor’s Degree or equivalent; additional certification or degree in office administration secretarial studies or a related field is a plus.<br>- Proven experience as an administrative assistant or in a similar role.<br>- Proficient in Microsoft Office Suite and other relevant software applications.<br>- Excellent organizational and time management skills.<br>- Strong written and verbal communication skills.<br>- Attention to detail and accuracy.<br>- Ability to multitask and prioritize work effectively.<br>- Strong problem-solving and decision-making skills.<br><br>Desired Skills Traits and Qualities:<br>- Knowledge of the hospitality industry and previous experience in a similar setting.<br>- Familiarity with bookkeeping principles and software.<br>- Ability to work independently and collaboratively as part of a team.<br>- Strong interpersonal skills and a friendly professional demeanor.<br>- Ability to maintain confidentiality and handle sensitive information with discretion.<br>- Flexibility and adaptability to changing priorities and tasks.<br><br>Company Culture:<br>At Vision International we strive to create a positive and inclusive work environment. Our team values collaboration integrity and excellence. We support personal and professional growth and offer opportunities for career development. We believe in work-life balance and promote employee well-being.<br><br>How to Apply:<br>To apply for the Administrative Assistant role at Vision International please submit your resume and a cover letter highlighting your relevant experience and qualifications to the HR department. The deadline for applications is July 25 2023.