Document Controller

Job Description

Atkins’ UK Transportation business brings together the capabilities of our Rail, Highway and Local Transport teams, into a single business of 3,000 talented engineering professionals transport planners and consultants. The unique breadth of services in Transportation, combined with our scale, makes Atkins the leading UK transportation infrastructure consultancy. We create a culture and environment to inspire our people, ensure collaboration with our clients and continue to shape the future of mobility.<br><br>The UK &amp; Europe Transportation Division in Atkins brings together the capabilities of our key markets, Strategic Highways, Strategic Rail, Local Transport, into a single £450m turnover business of 3,750+ talented engineers and professionals. The transport infrastructure sector is experiencing unprecedented levels of investment and Atkins is playing lead roles in key projects across the UK and Europe from high-speed rail to major road programmes to Digital Railway implementation.  It is not just about today, the business is investing and building new capability and services in intelligent mobility, digital asset management and new products for the rail market.  Our teams work closely with Government, national and local authorities to deliver integrated transport strategies and solutions that support economic growth and improved journeys for all.<br><br>We are looking to recruit an experienced Document Controller to join our Project Delivery Practice based in Heathrow. This is an exciting opportunity to gain experience in a fast-paced environment as part of an expanding team. We are seeking a candidate able to demonstrate a high level of coordination, who can easily adapt to working on different work streams with changing priorities.<br><br>We are looking for someone to join our team who is willing to work with us in achieving client delivery excellence.<br><br>The role is full time 40 hours per week and <strong>location will be a combination of working at either the Atkins offices at Heathrow, attending client meetings on site or working from home, as required. <br><br></strong><strong><u>Job Description<br></u></strong><ul><li>Implement a pragmatic approach to document control.</li><li>Develop and maintain relationships with key stakeholders and suppliers.</li><li>Establish information management policies, requirements and assurance for information delivery and co-ordination across various programmes of work.</li><li>Provide support and training of our information management processes and requirements</li><li>Enable project delivery teams to align with Common Data Environment (CDE) requirements and ISO 19650.</li><li>Review the information management function to deliver ongoing service improvement and the maintenance of quality standards.</li><li>Validate, check and process all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution, and retrieval.</li><li>Conduct routine assurance checks and audits to ensure compliance to the information management plan.</li><li>Configure and prepare status reports on workflows, Technical Queries (TQs), Request for Information (RFIs), other reportable data and user activity to inform digital dashboards.</li><li>Produce regular progress reports for Project and Design Managers, as well as other ad-hoc reports.</li><li>Implement project or programme level Master Information Delivery Plan (MIDP) and co-ordination of alignment of Task Information Delivery Plans (TIDPs).</li><li>Track deadlines to ensure documents are shared at key times to facilitate timely project completion.</li><li>Maintain company documentation processes, templates, etc.</li><li>Ensure all documentation meets formal company and client requirements &amp; required standards.</li><li>Liaise and support the asset information and handover team with documentation and delivery requirements.</li><li>Maintain confidentiality when dealing with sensitive information.</li><li>Assure the destruction and disposal of sensitive records securely (including establishing and adhering to record retention schedules).<br></li></ul><strong><u>Experience And Skills<br></u></strong><ul><li>Strong experience of Document/Information Management.</li><li>Experience of working on large projects/programmes within a construction or consultancy background, with large volumes of data and information from various sources, preferably within a tier one environment.</li><li>Comprehension of industry standard naming conventions. ISO 19650-2 National Annex preferred.</li><li>Good knowledge and technical proficiency with document management solutions is essential, experience of Documentum, Aconex, Autodesk Construction Cloud (ACC) and ProjectWise would be a strong advantage.</li><li>Competent experience of Microsoft 365 suite of tools, specifically Word, Excel, SharePoint and Teams.</li><li>Exceptional typing and report writing abilities.</li><li>Capabilities for document organisation with a strong emphasis on detail.</li><li>A time-sensitive approach to query and task management.</li><li>Able to work independently or within a team environment.</li><li>Able to communicate effectivity at all levels.<br></li></ul><strong>Why work for Atkins?<br><br></strong>Our Transportation teams are reinventing transport for a challenging yet exciting future. We’re creating new ideas and smart solutions for cities, people and the environment. You’ll be working alongside some of the top people in our industry, solving challenges that bring together traditional engineering and new technologies. As part of our organisation, you’ll be in a privileged position, delivering what’s right for governments and communities. You’ll be helping us to improve our leading environmental performance while enabling others to do the same.<br><br><strong><u>Meeting Your Needs<br><br></u></strong>To help you get the most out of life in and outside of work, we offer employees “Total Reward.” It’s a package that can be tailored to your changing lifestyle, career and personal needs. You’ll enjoy benefits such as partner discounts, leadership training, professional, accreditations, and career planning for any stage of your career.<br><br>Making sure you’re supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let’s talk through any adjustments you might need.<br><br>YourReward at SNC-Lavalin (snclavalin.com)<br><br><strong><u>More About Us<br><br></u></strong>Atkins, a member of the SNC-Lavalin Group, is a top global consultancy with over 80 years of design and engineering expertise. With us, you’ll be surrounded by the skills, knowledge and support to help you succeed.<br><br>Together, we can deliver projects which have a positive, sustainable impact on the world.<br><br>Atkins, ranked as one of LinkedIn’s Top 25 Companies, where UK professionals want to work and stay once they join.<br><br>Check out some of our recent, most exciting projects.<br><br><strong><u>Additional Information<br><br></u></strong><strong><em>This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.<br><br></em></strong><strong><em>We are committed to promoting a diverse and inclusive community – a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.<br><br></em></strong>