Admin Assistant
Job Description
<strong><u>Job Description</u></strong><p><br></p>POSITION OVERVIEW:<p><br></p>In accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.<p><br></p><strong><u>Specific Responsibilities</u></strong><p><br></p>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.<p><br></p>Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.<p><br></p>Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.<p><br></p>Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.<p><br></p>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.<p><br></p>May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.<p><br></p>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.<p><br></p>May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.<p><br></p>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.<p><br></p>Performs other responsibilities associated with this position as may be appropriate.<p><br></p><strong><u>Key Relationships</u></strong><p><br></p>Supervision Received – Supervisor or Manager<p><br></p>Supervision Given – Lower-level Clerical/Administrative employees (direction only)<p><br></p>Internal Contacts – All Employees in Work Group/Project<p><br></p>External Contacts – Clients; Suppliers; Govt. Agencies (as directed)<p><br></p><strong><u>Education/Experience</u></strong><p><br></p>High school diploma (or equivalent) and typically 5+ years of relevant work experience.<p><br></p><strong><u>Skills/Competencies</u></strong><p><br></p>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.<p><br></p>Ability to analyze and revise operating practices to improve efficiency.<p><br></p>Detail oriented and comfortable working in a fast-paced office environment<p><br></p>Exceptional oral and written communication skills<p><br></p>Superior organization skills and dedication to completing projects in a timely manner<p><br></p><li></li><p><br></p><strong><u>Minimum Clearance Required To Start</u></strong><p><br></p>Not Applicable/None<p><br></p>Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
