Office Operations Associate

Job Description

<p><strong>Job Title</strong>: Office Operations Associate</p><p><strong>Department</strong>: Operations</p><p><strong>Reports to</strong>: Operations Manager</p><p>Job Location: Riyadh </p><p> </p><p><strong><u>Summary</u></strong>:</p><p>The Office Operations Associate is responsible for providing administrative support to the operations team &amp; Manager. This includes below responsibilities:</p><p><strong><u>Responsibilities</u></strong>:</p><ul><li>Project timesheets Fill and follow up with clients and invoice uploading to the exports.</li><li>Onboard process of employee -VISA, Outsourced, Onsite arrangement, Travel planning process.</li><li>Internal team co-ordination between – HR, Business units</li><li>Data entry, maintenance, reporting work</li><li>Monthly report of Resourcing, Costing, Project billed resources, Outsourced candidate report.</li><li>Maintaining a record of Visa renewals and new visa issues for GCC (KSA, Egypt, UAE), New projects and resource details</li><li>Assigning tasks to various teams and assist with managing schedules.</li><li>Coordinating project management activities, resources, equipment, project schedules.</li><li>Organizing project administration activities.</li><li>Performing various coordinating tasks like maintaining project documentation and handling project files.</li><li>Performing administrative liaison functions between other offices, project management and head of departments.</li><li>Providing administrative support to other Departments.</li><li>Maintaining contract documents by listing documents and storing them in the assigned places.</li><li>Acting as a point of contact and communicating the project status to all participants and attending calls and meetings as required.</li><li>Preparing and developing statistical reports to related work.</li></ul><p><strong><u>Qualifications</u></strong>:</p><ul><li>High school diploma or equivalent.</li><li>2-4 years of experience in an administrative role.</li><li>Excellent customer service skills and communication skills.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Smart sheet work would be added advantage.</li><li>Quick learner would be plus.</li></ul><p></p>